Privacy Policy

This website is operated by Khushalbhai Satem Seva Foundation, a Section 8 nonprofit company in India. In this policy, “we”, “us” and “our” refer to the foundation.

Registered office: C-6, Suryam Bunglows, Nr. Jay Shankar Party Plot, Lunsikui, Navsari, Gujarat – 396445, India. Email: info@khushalbhaisatemsevafoundation.org

Information you give us. When you use our contact form, our volunteer interest form or email us, we receive the information you choose to provide. Depending on the form, this may include:

• your full name and email address;
• an optional phone number;
• your city and area of volunteering interest;
• the subject and content of your message;
• a record that you agreed to this Privacy Policy.

Please do not send sensitive information such as identity document numbers, financial details or health information through our forms.

Technical information. Like most websites, our hosting provider automatically processes limited technical information — such as IP address, browser type, the pages requested and the time of the request — to deliver the website, keep it secure and prevent abuse. Our forms also use simple anti-spam checks (a hidden field and the time taken to complete the form).

Cookies and analytics. This website does not use advertising cookies, analytics or tracking tools, and it does not build profiles of visitors.

We use the information you provide only to:

• reply to your enquiry or message;
• contact you about volunteering opportunities you have expressed interest in;
• keep a record of your consent and of our correspondence;
• protect our website and forms against spam and misuse;
• comply with legal obligations that apply to the foundation.

We do not sell, rent or trade your personal information, and we do not use it for advertising. We will not add you to a mailing list without your separate, explicit consent.

We process the information you submit through our forms on the basis of your consent, which you give by ticking the consent box before submitting. You may withdraw your consent at any time by emailing info@khushalbhaisatemsevafoundation.org. Withdrawal does not affect processing carried out before it.

We aim to handle personal data in accordance with applicable Indian law, including the Digital Personal Data Protection Act, 2023 and the rules made under it as they come into effect.

We use a small number of trusted service providers to run this website:

• Website hosting — Vercel Inc., which hosts and delivers the website and processes technical request information.
• Form email delivery — when online forms are active, submissions are delivered to the foundation's official mailbox through Resend, an email delivery service.
• Email hosting — the provider that hosts the foundation's official email account.

These providers may process data on servers located outside India. They process it only to provide their services to us.

We keep personal information only for as long as it is needed for the purpose for which it was provided — for example, to respond to your enquiry or to coordinate volunteering — and for any period required by law. When it is no longer needed, we delete it. You can ask us to delete your information at any time.

The website is served over encrypted HTTPS connections. Form submissions are processed on the server, and credentials for our email delivery service are stored securely and never exposed in the browser. Access to submitted information is limited to people who need it to respond. No method of transmission or storage is completely secure, but we take reasonable steps to protect your information.

Subject to applicable law, you may ask us to:

• tell you what personal information we hold about you and how we use it;
• correct, complete or update your information;
• erase your information;
• stop using your information, by withdrawing your consent.

You may also raise a grievance about how we handle your personal data. To make any request, email info@khushalbhaisatemsevafoundation.org. We may need to confirm your identity before acting on a request.

Our forms are intended for adults. If you are under 18 and would like to volunteer, please ask a parent or guardian to contact us on your behalf or to give their consent. If we learn that we have received a child's information without appropriate consent, we will delete it.

This website links to external websites, such as official government portals and image sources. We are not responsible for the privacy practices of those websites, and we encourage you to read their policies.

We may update this policy from time to time, for example if our forms or service providers change. The date at the top of this page shows when it was last updated.

For any question or request about privacy, please email info@khushalbhaisatemsevafoundation.org or write to us at our registered office. You can also use our contact page.